Responsibilities: 

● Provide general administrative duties, including but not limited to, answering calls, copying, distributing mail, and ad-hoc projects. 

● Prepare essential documentation, including memos, reports, and other forms of communication 

● Handling office tasks, such as filing, setting up for meetings, and reordering supplies.

 ● Update databases and records with financial, personnel and other information. 

● Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy.

 ● Answering customer questions, providing information, processing orders, and addressing complaints. 

● Collaborate with other teams including Customer Service, Purchasing, and Accounting providing administrative and clerical support on a regular basis. 

● Update spreadsheets used by accounting, production, and field services as requested.

 ● Assisting with accounts receivable including simple bookkeeping and banking tasks. 

● Communicate regularly with staff to help procure needed items.

● Responsible for day-to-day collection activities including contacting past due customers to secure payments 

Qualifications: 

● High school diploma or equivalent required.

 ● At least two years of clerical experience and bookkeeping preferred. 

● Excellent communication abilities, including speaking, writing and active listening. 

● Effective organization and time management skills, like prioritization, multitasking and planning .

● Great customer service skills, including a personable and positive attitude.

● Proficient in Microsoft Office Suite.

#Chelsea #Boston #PRO360